TN Visa Example Letter

A TN visa letter must be printed on the U.S. company or organization’s official letterhead. It should be an original document signed by an authorized representative of the prospective U.S. employer. This could be the applicant’s direct supervisor, a member of the applicant’s department, or someone in HR. It is essential that the signatory:

• Is knowledgeable about the TN visa applicant’s job duties and responsibilities.
• Understands the TN visa requirements and how the applicant’s role fits within a NAFTA professional occupation category.
• Is authorized to speak on behalf of the company regarding the applicant’s employment.

A TN visa support letter must include the following crucial pieces of information. 

Employer’s Information

The letter should include the following details:

• Name and address of the employer
• Contact information, such as phone number and email address

The Purpose of the Letter

When writing a TN visa letter, the purpose of the letter, which is to request TN non-immigrant status, must be clearly indicated in the first paragraph. 

Job Offer Details

The employer should provide a description of the job offer, highlighting the following:

• Position title
• Job duties and responsibilities
• Expected duration of employment (the actual start and end dates of the employment period)
• Salary (annual or monthly for shorter stays) and arrangements for payment
• Any additional compensation or benefits

If applicable, request the maximum TN visa validity of three years.